Firs Farm Community Hub

ROOM HIRE @ FIRS FARM COMMUNITY HUB

TERMS & CONDITIONS

1. Bookings require a £200 deposit.

2. This is refunded 7 days after the booking, subject to terms & conditions. This is non-refundable if the hirer cancels the booking.  

3. The rental hire must be paid, in full, within 14 days of the booking date.  

4. The hirer shall only use the room for the purpose agreed at the time of booking and for no other purpose. Outside areas can only be used if booked separately or purchases are made from Leon’s Cafe  

5. The hirer will ensure any food and drinks brought into the room hired are consumed in the room that has been booked and not in other areas, including outside seating areas  

6. The hirer is required to provide the hub operator with details of food and beverage that they plan to bring to the hub.  

7. The hirer shall not use any heating or cooking equipment without written permission from the hub operator.  

8. The hirer shall, during the period of hiring, be responsible for the supervision and security of the room, protection of the fabric and contents from damage, and the behaviour of all people using the room, including the other areas in the hub.  

9. The hirer shall not use the room, without prior written permission, for any activities that require a license from local authorities or any other regulatory bodies.  

10. The hirer shall be responsible for making adequate arrangements to insure against any third-party claims which may lay against the hirer or his/her/they organisation whilst using the room and the community hub.  

11. The hirer shall be responsible for the observance of all regulations affecting the hub imposed by the licensing justices, the fire authority, the local authority, and any other relevant organisations.

12. The hirer acknowledges that the hire only includes the use of the area they have booked for and no other parts of the hub other than toilet facilities.

13. The hirer shall not sub-let or use the hub for any unlawful purpose or in any unlawful way or do anything or bring into the hub anything which may endanger the hub, their users, or any insurance policies relating thereto.

14. The hirer shall indemnify the management in respect of the cost of repair of any damage done to any part of the hub including the curtilage thereof or the contents of the building during, or as a result of, a booking and in respect of any liability to third parties or otherwise arising out of the use of the hub pursuant to the booking.

15. The hirer shall be responsible for ensuring exits and fire exits are not obstructed during the occupation of the hub, and that fire equipment is only used for its intended purpose.

16. Exercise class hirers shall leave all areas used clean, swept and tidy at the end of each hire. They will put furniture back to its original place, and ensure that any areas used are left clean and tidy.

17. Other events hirers shall leave the premises in a tidy condition and remove all rubbish and belongings unless the rubbish disposal service has been paid for. Rubbish must not be left in Leon’s Café bins or park bins. Rubbish left in the park or the café will affect the deposit being returned.

18. The hirer shall ensure all windows and doors are closed and locked, and lights and appliances are turned off at the end of each occupation of the room.

19. The management accepts no responsibility for any property left on or in the hub during or after the hire period.

20. No alterations are to be made to the existing electrical installation and no additional lights or extension leads or additional heating appliances shall be used without prior permission of the management.

21. No bolts, tacks, nails, screws, or other such objects shall be driven into any part of the hub, and no posters, banners or materials shall be fixed to the interior or exterior of the hub.

22. No hirer shall be under the age of eighteen, and the hirer shall ensure that all those under the age of eighteen shall be supervised appropriately and the hirer agrees to be responsible for them at all times.

23. The hire of the room does not entitle the hirer to use or enter the room at any time other than during the specified hours that have been booked.

24. The hirer shall, if selling goods, comply with all relevant fair-trading laws and any local code of practice issued in connection with such sales.

25. The hirer acknowledges that no tenancy is intended to be created between the management and the hirer, and no relationship of landlord and tenant exists between them,

26. The hirer is reminded that they are responsible for any accident or injury arising out of the activity for which they have hired the room. It is the responsibility of the hirer to ensure that the room is safe for the purpose for which they intend to use them. The hirer must, in the event of an accident, complete the accident book located in the hub office.

27. The operators of Firs Farm Community Hub, regards the safe care and protection of children and vulnerable adults as of the utmost importance. Groups that hire or use the premises are expected to share this concern and make appropriate provision for the protection of children and vulnerable adults within their care. In confirming the booking the hirer agrees to abide by the operators’ Safeguarding Policy and agrees that all concerns relating to abuse of vulnerable groups will be reported to the relevant statutory authority.